System Setup

The purpose of the System Setup is to have default user-defined data in the system and lookup tables for the users to use.  This must be done prior to users starting to enter Survey Point data into the system.  Please refer to Chapter 4 - System Administration on how to enter data into the system tables.  System setup is done in three easy steps.  They are as follows:   Step 1:  Organization Information.  Enter your Organization's Identification information into the Organization Setup Window under the System Administration Menu option.  This information will be printed on the Detailed Survey Point Report.   Step 2:  Lookup Tables.  Enter the Lookup Data in the 8 Lookup Tables Below:   a.  Routes Lookup Table.  This table contains the street, road, route names and numbers that you will use to identify where a survey point is located.   b.  Route Types Lookup Table.  This table identifies the type of route.  For example, State Route or County Road.   c.  Cities and Towns Lookup Table.  This table will contain the cities and towns used to identify where survey points are located.  If your organization is a County Organization, you only need to enter in the cities and towns in your county.  If your Organization is a City Organization, you only need to enter in your City.   d.  Counties Lookup Table.   This table will contain the county or counties to identify where survey points are located.  If your organization is a State Agency, you will need to enter in all counties in your state.  If your organization is a County Organization, then you only need to enter in your County.   e.  Regions Lookup Table. If your organization divides the area where you will be managing survey points into regions or other areas, this table will contain the regions or areas to identify where survey points are located.  You can also use this table to identify areas for which specific individuals or organizational sections are responsible.   f.  USGS Quads Lookup Table.  This table will contain the USGS Quads to identify where a survey point is located.   g.  States Lookup Table.  This table will contain the state or states to identify where survey points are located.   h.  Lookup Table Maintenance.  At the present time this table contains the Survey Point Types.  This allows users to identify the type of Survey Point or Survey Monument.   Step 3:  System Defaults Window.  This must be done only after step 2 above is completed.  This window allows you to set specific system defaults within your system for when new survey point records are created.  It allows you to pick a default State, USGS Quad, Region, County, City or Town.  Once the defaults are selected, when you create a new survey point record, the default information is automatically populated in that record.  Of course you may change the information selected, but this allows the most common selections to be automatically populated.  For example, if you are a State Agency, you can have your State automatically populated in each survey point record.